Tag: Organization

5 Ways to Manage Your Big BookShark Binder without Lugging It Around

The BookShark binder* is huge. It has to be to fit all of the information, lessons, and activity sheets included in the 36-week curriculum. We need the Instructor’s Guide that goes in the binder, but thankfully we don’t need to lug it around.

There are several ways we can keep our BookShark materials organized and accessible without wrangling a 3-inch notebook. If you’re like me and prefer to keep the big binder on the shelf, all you have to do is choose one of these five solutions.

1. Use a Working Binder

A working binder is exactly what its name suggests: a binder that holds the things your homeschoolers are currently working on.

This method works well if you plan units or like to build breaks into your homeschool year every six or eight weeks. Transfer the lessons to a smaller binder and when your child is finished with them, swap them for a new set of materials.

A working binder is also a great tool if you are using several different BookShark programs. Keep your current history, writing, science, and math units together, so you always have on hand exactly what you and your student need.

2. Use a Filing Crate with Hanging Files

Some of us are just not binder people. It’s okay!

A hanging file system is another great way to organize your BookShark curriculum. All you need to do is put each weekly lesson into a separate file folder. If you have multiple homeschoolers, you might put their weekly lessons in the same folder so that you can grab one file at a time. Or you can choose different colored folders for each child.

Once you finish a lesson, move the file to the back of the crate or cabinet. Your homeschooler’s next set of lessons is now right up front, ready for them.

3. Use a Kids Binder and an Adult Binder

My child loves school supplies and would be very upset if I were the only one with a binder. So she gets her own notebook, too. tory. Use reading strategies to craft your questions and discussions:

I always put all of her activity sheets in one binder and my Instructor’s Guide in another. She also likes to organize her supplies by subject, so her BookShark history lessons and writing assignments are in one binder while her BookShark science lessons are in another. These binders don’t have to be very big and give her the autonomy (and school supplies) she craves. They also lighten the load on my binder.

4. Spiral Bind Each Unit

If you love to keep curriculum long-term, spiral binding each unit or several units is a beautiful way to save and showcase the lessons. Spiral-binding might be an easier way to travel with units or for younger children to use the materials.

Systems like the Happy Planner also allow you to punch holes into the materials and use plastic rings to bind the lessons together.

5. Pull Out What You Need Each Week

Perhaps the easiest way to keep yourself from lugging around your big BookShark binder is to pull out what you’ll need each week. Keep the materials in a folder or separate binder—whatever works for you. At the end of the week, put everything back into the big binder and pull out what you’ll need next week.

Practically speaking, the big binder is massive and takes up a good amount of space on the table.

There is another reason you might consider downsizing your binder: Some children get overwhelmed by seeing everything they will need to do in a year. Seeing a manageable amount of activity sheets or reading may dissipate the shock factor. If you feel overwhelmed by the number of lessons, it might help you feel less stressed as well.

Remember, homeschooling is not a race, and the BookShark curriculum is a guide. For some of us, it takes many more weeks or months to finish. And that’s okay! Staying organized and biting off (or filing) manageable amounts of materials can help. The most important thing is you use your curriculum how it works best for you and your homeschooler. .

*A BookShark binder is included in the Required Resources for All-Subject and Reading with History Packages.

About the Author

Kelly left teaching middle and high school English to homeschool her children and reclaim how she and her family spent their time. Followers of interest-led learning, her family’s days rarely look the same, but they tend to include a lot of books, art supplies, and time outside.

Kelly facilitates local writing circles for women and children and blogs about nurturing the love of learning on her blog, Curiosity Encouraged. She loves to journal, read memoirs, hike, and travel. She seeks quiet mornings and good coffee daily.

03/19/2025
How to Schedule Your Homeschool Day

Homeschool scheduling is about finding your starting point and matching your family’s own groove. For example, when my boys were preschoolers and toddlers, my goal for the day was to shower and have some meaningful reading activities for my oldest son. Insanity was thinking I had to get my homeschool started at 8:00 a.m. when there was no need to. Fast forward to the middle and high school years. My sons now start their homeschool day closer to 8:30 a.m., independent of me.

The key to breathing sweet homeschool scheduling into your day is to begin with a set of guidelines that you can actually follow—ones that fit your family’s groove. We don’t need one more thing to stress us out if we are already struggling with homeschool scheduling, so look at these easy starting points below.

Analyze Your Family’s Routine and Daily Flow

For example, if you have a younger household, your day will start earlier. When my household was younger, some days I could start school by about 7:00 a.m., stop for nap time, and then pick up again with a few more activities. Other days were helter-skelter.

Setting a dogmatic time to start our homeschool day only added to my aggravation because there was very little I could control when my children were preschoolers. Later, I understood that because my children were so young, I had to have a tentative game plan and find flexibility so that I could accommodate my family’s needs.

However, older children tend to thrive with routine and sameness even though we may not as adults.

Find Balance

If you are not a morning person, then give yourself another half hour or so in the morning before you tackle your assignments in the Instructor’s Guide. However, if your children are morning people and they can start independently of you, then set the schedule to accommodate their desire to start early.

Think About the End of the Day

When does your homeschool day end? Though learning and living naturally flow in our day, and sometimes it’s hard to see the difference between the two, we still want to schedule an ending to our day. Through the years, I have heard of homeschoolers who homeschool for eight hours or more. I am shocked.

Our job as homeschool educators is not really very different from having a full time job. We need to have an ending to our day because homeschool burnout may loom ahead if we don’t.

During the younger years when there is not much difference between playing and learning, having an ending time is not as important. However, as your children approach the middle and high school years and you are teaching them to stick to a schedule and how to balance their time, it becomes critical.

Avoid Hour-by-hour Homeschool Planning

When you are struggling with homeschool scheduling, avoid hour-by-hour planning and instead to plan bigger chunks of time. Getting out your daily planner and setting aside 9:00 a.m. to 12:00 p.m. for homeschool is doable, flexible, and gets your feet on the road to homeschool organization.

Next, noting the hours 1:00 p.m. to 3:00 p.m. for house chores is pretty flexible too. Instead of chaining you to a homeschool schedule that might not work for you or that may be too specific right now, start with scheduling broad zones of time.

As you fine tune your homeschool schedule to fit your family’s rhythm, then you can fill in with hour by hour chores, academic subjects, and other activities you have planned.

The simple truth is that homeschooling requires time and a schedule that fits your family as your children grow. Fitting your family’s groove at the present moment, having an ending to your homeschool day, and planning in blocks of time are the beginnings of homeschooling scheduling success. w out the topics they are interested in and can relate to, ask questions that spark opinions and more questions, and get excited about what will happen next. Your kids will follow suit and you’ll be digging in and having valuable discussions with them before you know it.

About the Author

Tina Robertson celebrated the graduation of Mr. Senior in 2013 and is getting ready to graduate her next son. Because of her love for new homeschoolers, she mentors moms through her unique program called New Bee Homeschoolers. She loves all homeschoolers, though, as she shares her free 7 Step Curriculum Planner, unit studies, lapbooks and homeschooling how tos. She can’t sing, dance, or craft, but she counts organizing as a hobby. She is still in the homeschool trenches blogging at Tina’s Dynamic Homeschool Plus.

03/19/2025
Tote Bag Homeschooling: THe Time-saving Solution for an On-the-go Family
Are you in a season of on-the-go-schooling? Are you out exploring the world more than you’re at home? I know I am! Museum visits, sports practices, dentist appointments, weekend trips, co-op classes, piano lessons and countless hours in the car blanket our week.

This constant motion means that our homeschooling has to be flexible. Sometimes reading assignments are tucked into the twenty-minutes hanging out in the waiting room or the forty-five minutes at the library between activities.

At first, I didn’t think we could fit anything meaningful into these short shifts of learning, but I knew I had to find a way!

My solution? Tote bag homeschooling!

Next to my front door, you’ll find a laundry basket filled with tote bags of various kinds. As we waltz out the door, staying on track with learning is as simple as grabbing a tote. Let my bags inspire you to build carry-alls that meet the needs of your on-the-go family!

1. Tote Bag Homeschooling for All

If you’re going to set up just one tote, this is the one. It has something for everyone—perfect for family-style learning! Here are some suggestions based on what’s in my own bag:
- A card game or two
- A juicy read-aloud
- Drawing books and colored pencils
- Journals for freewriting
- Magnetic white boards
- Magnetic letter tiles for word play
- A tablet for streaming documentaries
2. Tote Bag Homeschooling for One

This kind of tote bag is designed for one learner and is individualized accordingly. Here is what you’d find in a few of ours.
- Learner, age 6: phonics workbook and early readers, math book, a couple of picture books, a geography sticker book, crayons and unlined paper, audiobook player with earbuds
- Learner, age 12: atlas and Markable Map, deck of cards for math games, writing journal, historical fiction book, tablet with science videos bookmarked
- Learner, age 14: laptop for online math lessons and history videos, novel, science book, word roots game, colored pencils and drawing notebook
- Mom: Instructor’s Guides, a few math manipulatives, a read aloud book, a box of granola bars
3. Tote Bag Homeschooling by Topic

This tote bag is focused on one subject area and the contents will vary depending on the topic.
- History Bag: history read-aloud, atlas, geography game, world history encyclopedia
- Science Bag: field guides, nature notebooks, colored pencils, science books, science-themed games
- Math Bag: deck of cards, snap cubes, math-themed read aloud, base-ten blocks, math notebooks, dice
- Reading Bag: early readers, letter tiles, white-boards and markers, word cards, a phonics game
- Fine Arts Bag: poetry anthology, art books, how to draw guides, markers, colored pencils, oil pastels, books about famous musicians, audio player with earbuds
4. Tote Bag Homeschooling on a Budget

This tote bag is inexpensive and versatile! It could be assembled with just a few items from the dollar store!
- Library books
- Notebook and pencils for writing and drawing
- Dice, a deck of cards, and dominoes for math games
Homeschooling flows smoothly into the pockets of our days with grab-and-go tote bags! They don’t have to be fancy or overly involved. Build a few totes and line them up in your entryway so you’ll be ready for next day of on-the-go learning. Each bag can fit your family’s needs and the contents can change as often as you’d like them to!

With your purchase of an All-Subjects Package, you get a canvas BookShark tote!

About the Author

Angela Awald is a homeschooling mama to 6, certified teacher, writer, and doula. Her days brim full of learning, loving, and laundry (lots and lots of laundry)!! She believes that nurturing children (and ourselves) means helping them to see that all of life is about learning – from our mistakes, from each other, and from great books! Angela blogs at nurturedroots.net where she shares the ways she is nurturing her family and inspiration for nurturing your own.
03/18/2025
How to Homeschool (Well) as a Disorganized Mess
Have you ever heard the myth that homeschool parents need to be extremely organized to successfully homeschool? Maybe you tell someone you homeschool and their reaction is, “Oh! You must be so organized!” Or you attend a homeschool convention and hear speaker after speaker talking about planners, schedules, calendars, and organizational systems as if those are more important that reading aloud and doing science experiments.

Well, I strongly disagree with the assumption that you must be organized to be an effective homeschooler, and here’s why. I am a disorganized mess, and we have a very successful homeschool nevertheless!

What do I mean by a disorganized mess? Here are a few examples:
- I’ve never successfully maintained a planner.
- We don’t have a single file folder holding school papers.
- We use an open and go curriculum because preparing ahead of time never happens.
- If we can find enough pencils for everyone to write at the same time, it’s a good day.
Now you may be wondering, “If you are so disorganized, how do you ever get your homeschool work done?”

First, I think it’s important to point out that kids do not need constant academic instruction. Most homeschooled kids can accomplish a lot of the more academic needs in a much smaller amount of time thanks to the small teacher/student ratio and the ability to move at the student’s pace.

Second, kids learn a lot through everyday life. We don’t need to have a plan for every moment of the day for them to learn.

Third, while many parents are organized, there are plenty of parents who are not at all organized. And you never know the whole story of someone else’s life. That super mom you are comparing yourself to may not be quite as organized as she seems from the outside looking in.

Benefits of Being a Disorganized Mess

Not many people see benefits to being disorganized. And truthfully, there aren’t many. I cannot tell you how many times I’ve bought two of the same item simply because I forgot I had bought it in the first place. That’s not an advantage of being disorganized.

But being disorganized has allowed us to be a bit more spontaneous. Since we don’t usually have a set plan, it’s easy to take time off to explore a newfound interest. When we are in the middle of a lesson and my sons want to expand on it, we can. We can drop whatever we are doing and not worry about ruining our schedule (because we don’t follow one).

How to Get Stuff Done in Your Homeschool

When your mind opens to the reality of homeschooling, it can be overwhelming to think about all the possibilities that you could cover with your children. There are so many academic subjects plus extracurriculars, field trips, and supplements. I have two steps to combat the overwhelming feeling of trying to get it all done.
- Simplifying. I write down all the subjects i want to cover in a year (or even semester). Then I rank them in order of importance. For instance, we would put math ahead of science and science ahead of coding, etc. Once I have my list, I consider what I can eliminate. Do I really need to do grammar lessons this year or is it something that could wait until my boys are older?
  I write everything that is left in order of importance and determine a basic routine to get it done. We do math twice a week, reading twice a week, and rotate history and science on a weekly basis. This very simple structure means we get things done without feeling hemmed into a strict regime.
- Writing down my goals. What are my goals in homeschooling? Do I want my kids to gather all the possible knowledge they can? Or are my goals more about making learning fun? Knowing and understanding my ultimate goal helps me realize what matters and what doesn’t matter. Our main goal is to teach our kids how to learn. When we focus on only that, the overwhelming feeling of getting it all done is simplified to just one task.
Choose the Right Curriculum

A lot of successful homeschooling in general is choosing the right curriculum. Homeschooling as a disorganized mess is no different. For me, an open and go curriculum works best. When I can just sit down and start the lesson without prep work, it eases the effect of my disorganization. We are able to start any time we please without organizing the lesson first. I don’t need to have a planner or spend hours a week figuring out what we need to do. I just open the Instructor’s Guide and do the next thing.

Not all curriculum can be open and go though. Any hands-on curricula will need at least a bit of preparation. I prefer programs either offer a concise material lists of items normally found in a household or a program like BookShark’s science that comes with a kit of required materials. That kit is a lifesaver for a mom who isn’t great at planning ahead.

So when you’re searching for curriculum, consider how much prep time is required. If you’re a disorganized mess, you might want to stay away from ones that require more planning and stick with something that lets you open up a guide and do the next thing.

About the Author

Erin blogs at RoyalBaloo.com where she inspires people to make learning fun! Through printables, games, activities, and unit studies, learning becomes an adventure worth having.
03/18/2025
Homeschool Learning Spaces: Organizing Electronic Devices
When you think homeschool learning spaces, the first thing that typically comes to mind is a nature center or a reading nook, or perhaps even an art center. But what about kids’ electronic devices? How do devices such as tablets and computers fit into your plan for a homeschool room?

Our homeschool is not exclusively digital. We enjoy learning through books, science experiments, and hands-on projects. But we still have several devices for our kids to use as part of their home education. Unless I stay on top of the device organization, those cords get tangled and tripped over. Laptops and tablets get unplugged and batteries go dead. We don’t have much space in our homeschool room so it’s more important than ever that I stay on top of managing these digital devices.

How Many Devices Are Needed to Homeschool?

Our eventual goal is one device per child, whether that’s a laptop, a Chromebook, a tablet, or a raspberry pi. However, for now, we have only been able to pull off three dedicated devices among our seven children. It’s not ideal, but it’s working for now.

Having almost one device per two children makes it easy to stage and stagger lessons, especially where we still have physical lessons using books and tactile materials.

We used to only have one device for all seven kids to share, and that was painful. It was incredibly annoying trying to get all of the kids a turn on the one laptop in a timely manner.

Choosing Devices For Your Homeschool Room

Here are five questions to consider.
1. How many kids are you actively schooling? This one is obvious, but the number of devices you need will obviously fluctuate based upon the number of kids you are homeschooling.
2. What age are your homeschoolers? Older students will naturally have a need for more electronic time than younger students. If your students are older, you will need a smaller ratio of devices to students than if your students are younger.
3. What style of homeschooling do you follow? Some styles of homeschooling will have a smaller need for electronics. For example, Charlotte Mason homeschoolers will generally spend more time in books than eclectic homeschoolers. The ratio of devices to students will fluctuate based upon your homeschooling style.
4. What is your children’s level of independence? Some homeschooling families strive to get their kids working independently as soon as possible while others thrive in a cooperative setting.
5. How much money do you have to invest in more electronics? It goes without saying that your finances will determine how many devices you can afford. It might behoove you to buy one or two now and in a few years when you’ve got more money, you can invest in a couple more.
Unfortunately, my school room is not very large, but here are a few tricks I use to keep the electronics tidy.

Child-Friendly Phone and Tablet Cord Organization

If your kids are anything like mine, I’m sure you have gone through a painful amount of broken charging cords over the years. Even when my kids don’t use the devices, it seems like they are still always breaking the cords, either because the device got tripped over, tugged on, or plugged/unplugged incorrectly.

I got so sick of always buying new charging cables that I finally invested in magnetic phone cables for our homeschool devices.

These are great for kids because they are really easy to plug in. Even my 1-year-old can do it. These are also nice because when a cord gets tripped on, nothing gets ripped or bent wrong, and nothing goes flying either. These magnetic cords are a must for any homeschool room that uses portable electronic devices.

And to minimize the number of plugins we were taking up, I invested in these fun little charger plugins that can accommodate two USB slots instead of just one. Now we can plug in double the devices with half the outlet space. Again, this is a must for a homeschool room with so many homeschoolers.

Easy Laptop Storage

We have three laptops in our family. One of these is specifically dedicated to our homeschoolers and our homeschool learning space, while the other two are more for the adults in the family. However, all of the laptops get used by the kids at least some of the time, which means we need a safe space for multiple laptop storage in our homeschool room.

The nice thing about laptops is they fold up flat, making them easy to store. Right now, we just stack our laptops onto a shelf in our homeschool room. That way they are easy to access for anybody who needs them, but they are out of the way when not in use. Cords just get wrapped up loosely and set on top of the laptop pile until the next time we need them.

In the past, we have also used small plastic containers to store our laptops. We found an inexpensive container in the dish drainer section of our local grocery store that was the perfect size for holding a couple of laptops with their cords. And as a bonus, our kids’ tablet also fit nicely in this container.

Simple Electronic Setup

When all of our devices are in use, you can imagine the tangle of cords that we deal with. On a regular basis, our school room consists of one tablet, one laptop, and one raspberry pi, and it’s not unheard of for us to add two more laptops and a phone or two, when circumstances require. Now that’s a lot of cords.

In order to accommodate our large homeschooling family, our homeschool room has two extra-long folding tables. One of those folding tables just so happens to have a hole specifically designed for easy stringing of cords and cables, but we have made this setup work without one of these holes.

The key to managing cords for all of these school devices is a multi-plug extension cord. We got a cord that was 6+ feet long and strung it from the wall to the table, up through that hole. We taped the cord down to the floor so the kids wouldn’t trip on it, and we taped the outlet part to the table so it wouldn’t get moved around by the kids.

Now we still have a bunch of cords strung across our table, but it’s more manageable than if they were strung across the entire house. And this kind of setup would work nicely no matter how many devices or electronics you have in your homeschool room.

For somebody who naturally struggles with organization, this has been a really simple and effective setup for our large homeschooling family.

About the Author

Charlene Hess spent many years teaching before she had her own kids. She now has 7 of her own, whom she has been homeschooling for the last 10 years. Although she still teaches other children outside of her home, she finds great joy in exploring the world with her family.

Charlene has participated in many leadership trainings with John C. Maxwell. She and her husband blog about their homeschooling and parenting adventures at Hess Un-Academy.
03/18/2025
Homeschool Learning Spaces: The Reading Nook
No matter what style of homeschooling you follow, reading is probably a very strong part of your homeschooling journey because reading is one of the best ways to learn about the world, all from the comfort of your own home.
- Unschoolers read.
- Relaxed homeschoolers read.
- Charlotte Mason homeschoolers read.
- Montessori followers read.
- Classical homeschoolers read.
- All homeschoolers read!
Since reading is a natural part of homeschooling, it’s only natural that you want your learning space to include a comfortable reading nook. But what do you do when you don’t have the space or the money to set up the reading nook of your dreams?

How to Set Up a Reading Nook When You Have No Space

Our family has lived in so many houses over the years that we often joke we are semi-nomadic homeschoolers. In all of our homes and in all of our learning spaces, we have somehow never ended up with a nice reading nook or a room dedicated to bookshelves and beanbags.

But no matter our circumstances, I always make an effort to set up an area that invites the kids to snuggle up with a good book.

Right now, our homeschool room is a corner in our basement toy room. There is not much space there for beanbags and couches, so the kids tend to do a lot of reading in their bedrooms, on their beds. The kids may keep the books they are reading in their rooms for accessibility, but the rest stay in the basement until they are needed for homeschool lessons. With this book storage system, my kids always have access to great reading material while books that are not in use are stored safely for future enjoyment.

Informal Reading Space Ideas for Homeschoolers

You don’t have to have a formal reading nook set up in order to include a reading space in your homeschool. You can designate these areas for reading, at least part of the time:
- Living room couch
- Dining room table
- Toy room floor (lie on a blanket)
- Child-sized bean bag chairs
- Child’s bed
- Front or backyard (think blanket, lawn chair, porch swing, etc)
- Cardboard box reading fort
- Blanket fort
Really, any place that the kids find comfortable for reading will work.

Of course the couch or bed isn’t always a reading nook, but during reading time, each place transforms into serving the purpose. Maybe you have a special blanket, pillow, or other prop that signals the place is now being use for reading.

If your child is a relucant reader, working together to create an inviting space that’s reserved only for reading (at least during reading times) is a sneaky way to inspire more interest.

Think about fabrics, comfortable poses, and lighting when choosing and designing your reading nooks.

In a large homeschooling family, it can be difficult for kids to find a quiet spot to read. But when there are a lot of comfortable reading options available, kids will have an easier time settling down to devour a book.

If you have a specific time for independent reading each day, each child can go to their preferred reading nook.

Practical, Child-Friendly Book Storage

If you’ve ever tried to mix little kids and books, then I’m sure you have experienced the joys of kids using books as stepping stones – and the damaged books that follow these activities. I am embarrassed to say we have lost more than our fair share of books to this activity.

But kids have an easier time taking care of their books when they have an easily accessible spot for book storage.

Book Storage for Little Kids: Baskets

I don’t know about other homeschooling families, but I have never been able to get my little kids to put books back on the shelf regularly. And you can bet your bottom dollar that the preschooler is never going to get those books to stand up nicely on that bookshelf.

So how do I store and organize books in a child-friendly way that still keeps the books accessible and well taken care of?

Baskets are my solution!

We have a handful of square wicker baskets for the younger kids’ books. The kids simply have to set their books in the baskets when they’re done reading.

With the basket method, the books look tidy, they’re out of the way, and nobody uses the books as stepping stones. The real trick is teaching the kids to set the books in the baskets nicely rather than tossing them in from across the room.

Book Storage for Older Kids: Shelves

My older kids are capable of putting books on a bookshelf when they are done reading. So in addition to some baskets, we have a couple of bookshelves for their books.

Sometimes the shelves are a nice fit and the books can stand up properly. Other times the shelves are an awkward fit and the books have to stack on top of each other. But as long as the spine is out and the books are orderly, I’m a happy momma.

Currently, our homeschool room has really big and awkward shelving units. These are not even close to the proper size for a stereotypical book storage space. But that’s okay. We make do with what we have. One day when I’m rich and have my dream house, I’ll have wall to wall bookshelves filled with books. There will be homeschooling books, educational books, entertaining books, and more. I’ll put Belle’s library to shame. But until then, I am happy with the space, and the book storage, that I have.

About the Author

Charlene Hess spent many years teaching before she had her own kids. She now has 7 of her own, whom she has been homeschooling for the last 10 years. Although she still teaches other children outside of her home, she finds great joy in exploring the world with her family.

Charlene has participated in many leadership trainings with John C. Maxwell. She and her husband blog about their homeschooling and parenting adventures at Hess Un-Academy.
03/18/2025
How to Keep Homeschool Records with 2 Free Digital Tools
One of the most worrisome parts of homeschooling is record keeping; especially for those homeschooling families who live in places with strict homeschooling laws. And just because you live in a homeschool friendly place right now doesn’t guarantee you will never move to a place that requires you to keep regular records of your kids’ home education.

No matter where you live, it is always a good idea to keep at least a minimal amount of homeschool records.

As an adult, I struggle with organizational skills. Tax season has always been a pain because I spend several weeks digging around the house, trying to find something else to include in my tax paperwork. Heaven forbid we ever get audited. And don’t even ask where my kids’ immunization records are.

What can I say? I just hate paper. Binders and folders and boxes of paper have never been my thing. Even if I do end up putting everything away in a semi-neat manner, I still can never manage to find the paper I’m looking for. In fact, I’ll admit that our family’s most important paperwork, including but not limited to birth certificates, social security cards, and tax paperwork, all get shoved in a ziplock baggie which is hidden in a secret location in my room.

Yes, I said it. Our family’s most critical papers are reduced to a zip lock bag.
Charlene Hess

So how can I talk to you about the importance of keeping and organizing homeschool records? Because of the wonders of digital organization methods, of course.

Benefits of Digital Homeschool Record-Keeping
- No more paper messes
- It’s easy to find things with the help of the FIND function (CTRL+F)
- Records don’t get lost in a move or a disaster, thanks to the cloud
- Sharing records is easy
- Digital records save space
- If necessary, it’s simple to make physical copies
Let me show you how somebody who struggles with organization keeps track of all the most important homeschooling records with two free online tools: Google Sheets and Trello.

1. Keep Track of Homeschool Attendance with Google Sheets

Many states require parents to keep homeschool attendance records. Some places even require a certain amount of educational hours in order to be in compliance with the law.

I am been lucky enough to have always lived in places with pretty lax requirements when it comes to attendance, but I know that this could change at any time, whether due to a move or a new local law being passed. And even if things don’t change, I am probably going to need records such as these when my kids hit high school age and we start looking into creating transcripts for college entrances.

I have started keeping track of my kids’ homeschool attendance with Google Sheets because it is easily accessible from anywhere. Whether I’m in the school room, in my bedroom, or on the road somewhere, I always have a device that can access Google Sheets.

At the beginning of the year I set up a sheet entitled Homeschool Attendance Records [school year] with 12 tabs for the 12 months of the year. (We homeschool year-round, so I include 12 months. If your school year stretches across fewer months, you can use that many tabs.) I then put the days and dates of the month in left-hand columns and my kids’ names in the top row.

In Google Sheets, you can put a checkbox into any cell with three steps:
- Select the cell where you want a checkbox.
- Select insert from the menu.
- Select checkbox.
And voila! Your checkbox will appear. Once your checkboxes are inserted, it is easy to check or uncheck a box from any device that has access to this Google Sheet.

Because of our personal homeschool schedule, I have set up my attendance report to be very flexible and inclusive. This setup allows for spontaneous days off or to do schooling on Saturdays. And remember, field trips count as a learning day, so I am always sure to count those, no matter what day they fall on.

This attendance tracker makes it easy to record which kids did schooling on what day. My sheet is also easily adjustable should I ever move to a location that requires hours of learning rather than just days. And should the need to share or present these records with somebody ever arise, that’s only a click away.

2. Keep Track of Homeschool Academics with Trello

Trello is a project management software that works well for homeschool families who need a little more organization but are overwhelmed by the very idea.

My Trello set-up is not very fancy. Each of my children has a list for their assignments and lesson plans as well as a list for their records and completed projects. I add to Trello whatever assignments each student has for the week/month/semester. Then as they complete things, all I have to do is drag and drop the card from one list to the other.

If the kids complete an offline project that I want to have a visual record of, such as an art project or history project, all I have to do is take a picture with my phone and upload the picture as an attachment to the associated card.

3. Issue Homeschool Transcripts and Report Cards with Google Sheets

Homeschool report cards can be nice to have for your own personal records or to send to Grandma. Some local spots that reward kids for good grades don’t exclude homeschoolers from their perks! With a report card you made yourself, your kids can get in on the benefits.

I threw together a simple report card template for my own needs. It shows each semester, broken down by core courses and elective courses. Any extracurricular activities we are participating in go into the electives section.

If you want to start keeping and issuing a report card in your homeschool, you can easily make your own with Google Sheets.

At the end of the year, I make note of whether the child passed that grade, and then we set up the next year’s homeschool records.

All of these tips combined make for a simple and mostly stress-free homeschool record-keeping style whether you are doing it for yourself, for your kids to look back on in years to come, or to satisfy state requirements.

About Our Author

Charlene Hess spent many years teaching before she had her own kids. She now has 7 of her own, whom she has been homeschooling for the last 10 years. Although she still teaches other children outside of her home, she finds great joy in exploring the world with her family.

Charlene has participated in many leadership trainings with John C. Maxwell. She and her husband blog about their homeschooling and parenting adventures at Hess Un-Academy.
01/28/2025